Funds that are used for the purchase, construction, repair, and development of your properties (such as loans, grants, and subsidies) can be tracked as Opportunities. Then, they can be allocated to each individual Property as a Property Allocation. 

The article below details how to enter an Opportunity and create a Property Allocation to track the use of a program-managed fund for development purposes. 

Create the Housing Opportunity for Your Fund

1. Next to the main Object tab for Opportunities, click the drop-down and click “New.”

2. Select "Housing Opportunity" from the list of Record Types, then click “Next.”

3. Fill out the following fields: 
   • Opportunity Name = Choose a naming convention that is descriptive of the fund and source, and be sure to follow your organization's naming convention
   • Account Name = This looks up to the Account for the Organization that awarded or loaned the fund. If filled in for all funds, it allows you to track all funds and allocations related to that funder.  
   • Close Date = The date the funds closed. It could be the date they were awarded, funded, or no longer available. 
   • Amount = The total amount awarded for that fund.
   • Stage = The fundraising stage, or where you are in the process of receiving the funds.
   • Type = What kind of fund/award is this - a Loan, Grant, Property, or Other?

• Allocation Type(s) = Select whether this opportunity can be used for infrastructure, acquisition, or construction (Property Allocation), or for borrower financing at closing in the form of down payment assistance, loans, or grants (Service File Allocation), or both.

• Operating Funds, Cost of Funds, and/or Stewardship Funds = These fields amount to the Administrative Allocation Total. This includes money that the organization is spending on program administration, financing fees paid back to the funder, or funds that your program or organization is reserving for any type of future investment such as a revolving loan fund.

Add the Property Allocation to Your Property

1. Navigate to the Property record where you would like to allocate funds from your newly created Opportunity
2. Click on the Related Tab and scroll down to Housing Opportunity Allocations 

3. Click “New” 

4. Select the “Property Allocation” Record Type

4. Use the “Opportunity” field to look up to the newly created Opportunity for your fund. 
5. Then, fill out the necessary details 

Track and Review Fund Balance and Property Allocation Totals

View Allocation Summaries and Remaining Balance from the Opportunity

See a summary of all Allocations to Properties, including Amount and Allocation Dates

View a list of all Allocations to each Property from the Property record's Related Lists